West Bengal College and University Teachers' Association
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RULES AND REGULATIONS OF
THE WEST BENGAL COLLEGE AND UNIVERSITY
TEACHERS' ASSOCIATION

(Registered under Act XXI of 1860)
(As adopted at a General Meeting of the Association on the 16th May, 1948 and as amended upto
19-02-02)

NAME AND OBJECTS

I. The Name of the Association shall be "West Bengal College and University Teachers'
Association."

Office : The registered office of the Association shall be located in Calcutta.

II. Objects : The objects of the Association shall be :

(i) To study all problems of education in general and Collegiate and University education in particular, with a vie/; to establish in the country under democratic control and f:r,ar responsibility of the Government, through autonomous bodies, a system of universal education conducive to the highest cultural development of the people.

(ii) To secure an effective organisation of College and University teachers in West Bengal, so that they may render better service to the country, individually and collectively, in the selected sphere of their lifework.

(iii) To promote the interests of its members, and to safeguard their rights and privileges.

(iv) To publish journals, books, bulletins and to undertake other educational publications.

(v) To cooperate with other organisations with kindred objects.

(vi) To do all that may assist in, conduce to, or be necessary for the fulfillment of the above-mentioned objects and for the interests of the Association.

(vii) To acquire, to take on lease, to take mortgage, to purchase and to take on sub-lease movable
and/or immovable property for furthering objects of the Association, and to sign the relevant documents by all the office-bearers of the Association.

MEMBERSHIP

III. The Association shall consist of Members. The Association as thus constituted shall be a Body
Corporate having perpetual succession and a common seal, with power to acquire and hold, and/or to dispose of property both movable and immovable, and to do all other matters incidental or appertaining to a Body Corporate, and shall, by the name of the Association, sue and be sued.

III. MEMBERS :

(A) ORDINARY MEMBERS:

All persons in the teaching staff of Universities in West Bengal and
Colleges affiliated to these Universities, shall be eligible as Members on payment of the prescribed
fees.

Explanation : Members of the teaching staff include Principals, Professors, Lecturers, Tutors and
Demonstrators and also Laboratory Assistants, Librarians, Physical Instructors, Curators and
Cartographers, provided they are graduates.

Members who are temporarily unemployed may continue to be ordinary members, provided the
period of unemployment does not exceed three years. The membership fee for such member may,
on application, be reduced to half by the Executive Committee. All existing Life Members will be
allowed to function as Ordinary Members without the payment of the Annual Subscription.

(B) HONORARY MEMBERS:

Distinguished academicians and educationists may be invited to become Honorary Members for a
period of five years at a time, and to participate in the deliberations of the Association. They will not
have to pay any membership fee and they will not be asked to exercise vote provided that, not more
than two such members shall be elected in any year and that the total number of such members shall not exceed 10 (Ten) at a time.

(C) LIFE MEMBERS :

The Annual General Meeting of the Association may elect, on the recommendation of the Executive
Committee, LIFE MEMBERS from among former members. They may participate in all
programmes of the Association and take part in the deliberations of the Annual Conference and the
Annual General Meeting, save and except elections. The one-time subscription of a life member
shall be fixed by the Annual General Meeting as recommended by the Executive Committee from
time to time.

V. SUBSCRIPTION :


The rate of subscription for membership, which will be payable in advance, will be fixed from time totime. The Executive Committee shall have the power to change the rate of subscription subject to
confirmation by the Annual General Meeting or by a Special General Meeting of the Association calledfor the purpose.
Note : Quota for the District Committees is to be decided upon by the Executive Committee.

OFFICIAL YEAR : The official year of the Association shall be from 1st April to 31st March.

VI. RIGHTS AND PRIVILEGES OF MEMBERS :

Subject to the limitations stipulated in relevant Rules, every Member shall have the right :

(i) To be present and to vote at all meetings of the Association.

(ii) To be eligible for election as an Office-bearer or as a member of the General Committee or
Executive Committee.

(iii). To propose or second Candidates for election as President, Vice-Presidents, Honorary
Treasurer, or as a Member of the General Committee, and to participate in the voting in the election ofsuch Office-bearers or General Committee Members, as also of the General Secretary.

(iv). To receive copies of the journal and other publications of the Association gratis or at such reducedrates as the Executive Committee may determine.

VII. RECESSATION OF MEMBERSHIP :

(a) A Member who fails to pay his subscriptions for any particular year within that year, shall cease to be a ember on and from the first day of the following year. His name may, however, be reinstated in the list of embers on his clearing up all arrear subscriptions. A Member may terminate his membership by sending a letter of resignation to the General Secretary. The Executive Committee may charge any Member for acts prejudicial to the interests of the Association or acts calculated to damage the dignity of the Association or to lower it in public eyes ; and if, after giving the Member concerned an opportunity to reply to the charge the Executive Committee finds the charge to be proved against him by a three-fourth majority of the members present at the meeting called for the purpose, it may move a resolution for the removal of the Member at a General Meeting of the Association, and if the motion is carried there by a two-thirds majority of the members present and voting, and by at least 40 (forty) members, he shall be removed from the Association.



VIII. ADMINISTRATION

(a) PRIMARY UNIT :

All members of the Association belonging to the same institution shall constitute the PRIMARY UNIT OF THE ASSOCIATION, under the guidance of the Executive Committee.

EXPLANATION :
(i) An institution means all the teaching departments under the same controlling body or
a unit functioning separately, though under the same Governing Body, provided that University Colleges, and University faculties where no University College exists, shall constitute separate Primary Units. For the purpose of a unit functioning separately, the following conditions are to be satisfied :

1. There must be a separate administrative head for each UNIT (i.e. Section/shift/department of the
institution). An administrative head will mean a Principal/Vice-Principal/Prof. in-charge etc.
2. There must exist separate staff for each section/shift/department.
3. There must be separate enrolment for students in each section/shift/department.

(ii) A teacher serving in more than one institution shall be regarded attached to only one of them for purposes of the Association.

(b) FUNCTIONS OF THE PRIMARY UNITS :

The Primary Unit shall carry out the decisions of higher bodies, pursue the general objectives and
purposes of the Association, place before the higher bodies such as the DISTRICT COMMITTEE,
GENERAL COMMITTEE etc. its own suggestions and recommendations and shall be deemed to be a
constituency for the purpose of election of members to the GENERAL COMMITTEE.

(C) ELECTION OF THE CONVENER :
Each PRIMARY UNIT shall elect one Convener biennially from amongst its members at a meeting
called for the purpose by the 31st July by the GENERAL COMMITTEE MEMBERS in the first year and
by the out-going Convener in subsequent years. If, for some reasons, the Convener is unable to call
such a meeting, the General Committee Members of that Unit may jointly call such a meeting.

(d) MEETINGS OF PRIMARY UNITS :
The Convener of the Primary Unit shall convene all meetings of the Unit including those for the purpose of elections in the manner prescribed for the purpose by the Election Board and communicated by the General Secretary.

DISTRICT COMMITTEES

IX (a) Without any prejudice to the other provisions of the Constitution and subject to the general control of the General Committee and the Executive Committee, there shall be DISTRICT COMMITTEES for districts as embodied below:

1. NORTH CALCUTTA DISTRICT, comprising all Colleges within the Calcutta Municipal area north of Lenin Sarani.
2. SOUTH CALCUTTA DISTRICT, comprising all Colleges within the Calcutta Municipal area south of Lenin Sarani, excluding those under Alipore Sadar Sub-division.
3. NORTH 24-PARGANAS DISTRICT, comprising the present administrative area.
4. SOUTH 24-PARGANAS DISTRICT, comprising the present administrative area.
5. NADIA DISTRICT, comprising the present administrative area.
6. MURSHIDABAD DISTRICT, comprising the present administrative area.
7. SOUTH HOOGHLY DISTRICT, comprising Serempore Sub-Division.
8. NORTH HOOGHLY DISTRICT, comprising Chinsurah, Chandannagar and Arambagh Sub-Divisions.
9. BARDHAMAN DISTRICT, comprising the present administrative area.
10. BIRBHUM DISTRICT, comprising the present administrative area.
11. BANKURA DISTRICT, comprising the present administrative area.
12. PURULIA DISTRICT. comprising the present administrative area.
13. MALDA DISTRICT, comprising the present administrative area.
14. NORTH DINAJPUR DISTRICT, comprising the present administrative area.
15. SOUTH DINAJPUR DISTRICT, comprising the present administrative area.
16. DARJEELING DISTRICT, comprising the preset administrative area.
17. JALPAIGURI DISTRICT, comprising the present administrative area.
18. COOCHBEHAR DISTRICT, comprising the present administrative area.
19. MEDINIPORE EAST DISTRICT, comprising Ghatal, Tamluk and Contai Sub-Divisions of Medinipore Administrative area.
20. MEDINIPORE WEST DISTRICT, comprising Medinipore Sadar and Jhargram Sub-Divisions.
21. HOWRAH DISTRICT, comprising the present administrative area.
22. TRIPURA DISTRICT COMMITTEE, comprising the State of Tripura.
23. UNIVERSITY DISTRICT COMMITTEE, comprising the Universities in West Bengal.

(ii) FORMATION :

(a) General Committee Members and Conveners of Primary Units of the District shall constitute the
District Committee.
(b) Executive Committee members of the Association belonging to the Primary Units within each
District shall be ex-officio members of the District Committee.

(iii) OFFICE-BEARER :
(a) Subject to the control of the District Committee there shall be an Executive Committee for each
District constituted as follows :

Members of each District Committee shall elect one President, One Secretary, One Treasurer and not more than 8 members from among themselves for two years. Not more than one member other than one of the Office-bearers shall be elected from the same Unit. The first meeting of the first District Committee will be convened by the General Secretary of the Association. All subsequent meetings will be convened by the Secretary of the District Committee including the next meeting for the election of President. Secretary Treasurer and other members of the Executive Committee of the District Committees within six weeks after every alternate Annual General Meeting. If the Secretary fails to convene the said meeting in time, the General Secretary of the Association shall convene the meeting.

(c) All members including Ex-Officio members of the District Committee, shall be eligible for election as Office bearers of the District Committee.

(iv) POWERS AND FUNCTIONS :

(a) The District Committees shall be competent to frame by-laws in consultation with the Executive
Committee of the Association provided, however, the same be not inconsistent with or repugnant to the Rules and Constitution of the Association in force.

(b) Subject to the Supervisory Power of the Executive Committee and the Genera! Committee of
the Association, the District Committees shall have the following powers :

(i) To implement the decisions of the Association.
(ii) To promote District Conferences, exhibitions, Symposia and/or take other measures calculated to create among the public an interest in education.
(iii) To assess the educational needs of the District and prepare schemes for the development of
education and submit the same to the Executive Committee.
(iv) To exercise such powers as may be delegated to it by the Executive Committee and carry out such other functions as may be prescribed by the Annual General Meeting.
(v) To conduct propaganda and gather public support in favour of the activities of the Association.

(V) FINANCE :

(i) The Executive Committee may allocate money to the District Committee for the purpose of defraying the expenses of the latter.
(ii) District Committee may also raise funds for special purpose with the approval of the Executive
Committee.

X. UNIVERSITY DISTRICT COMMITTEE :


All Universities within the State of West Bengal including the B.C.K.V., the University of Animal &
Fishery Science Shibpur B. E. College (Deemed University) and Net; Subhas Open University shall
constitute the University District Committee. The composition, powers and function of the University District Committee shall be the same i enumerated in sub-clause (ii) to (v) of clause IX of the constitution.

XI. GENERAL COMMITTEE :

(i) The Management of the Association shall be vested in Gene.-al Committee constituted as follows :
\\\ The President, & Vice Presidents, General Secretary and Honorary Treasurer (hereinafter called the Office-bearers).
(ii) Ordinary Members of the General Committee consisting of two representatives of the members
of each constituent Primary Unit having five or more members of the Association there in ;
provided that for every (completed) 10 members in excess of the first five, the constituency shall be
entitled have one additional representative on the General Committee.

XII. EXECUTIVE COMMITTEE:

Subject to the control of the General Committee the' shall be an Executive Committee constituted
as follows :
(i) The Office-bearers.
( ii) 24 representatives of Ordinary Members of the General Committee of whom not less than 6(six)
shall be from the mofussil Colleges and 2 (two) from the Universities.
(iii ) And the Executive Committee formed as above may co-opt; not more than 9(nine) members.
(iv) JOINT SECRETARIES:
The Executive Committee shall elect 2 Joint Secretaries from among members in category (ii)

XIII. FUNCTIONS OF THE EXECUTIVE COMITTEE :


It shall be the duty of the Executive Committee
(i) To carry on the day to day affairs of the Association.
(ii) To raise funds for the purpose of the Association, to prepare each year a budget estimate and to
control its expenditure.
(iii) To carry on the works of the Annual Conference as laid down in Rules and to take steps to give
effect to the resolutions passed by the Association, the General Committee and/or the Conference.
(iv) To form sub-committees for Special purpose and to consider their reports.
(v) To allot duties and define powers of the officers of the Executive Committee.
(vi) To appoint as many officers, clerks and servants as it may deem necessary, to decide on their
duties, allowances and salaries, and to dismiss them or dispense with their services as occasion may
arise.
(vii) To frame such bye-laws as may appear to it to be conducive to the good administration of the
Association and the attainment of its objects, provided always that such bye-laws are not inconsistent with
anything in these Rules, and are subject to approval of the General Committee and/or of a General
Meeting of the Association.
(viii) To fill up vacancies amongst Office bearers and Members of the Executive Committee, such
appointments being valid till the next election according to Rules.
(ix) To do such other things as may be conducive to the interests of the Association.
(x) To submit through the General Committee a report on the annual progress and affairs of the
Association together with an audited statement of Accounts.
(xi) To construct building and/or houses and to extend the building on the immovable property acquired
by the Association according to their choice.

XIV. FUNCTIONS OF THE GENERAL COMMITTEE :

The functions of the General Committee shall be as follows :
(i) To supervise and exercise a general control over the work of the Executive Committee.
(ii) To approve by laws framed by the Executive Committee with such modifications as may be found necessary.
(iii) To consider the Annual Report and Statement of Accounts and to pass resolutions
thereon.
(iv) To perform any other function that may be assigned to it by the Association or referred to it by the Executive Committee.

XV. The Supreme Control of the Association vests in THE ANNUAL GENERAL MEETING OF THE
ASSOCIATION
which shall be held ordinarily in the month of March or April every year
(a) To consider the annual report with the audited accounts and to pass resolutions thereon.
(b) To fill up vacancies in the list of Ordinary Members of the General Committee.
(c) To elect biennially the President, 2 Vice-Presidents and the Honorary Treasurer, and to elect the
General Secretary (all of them hereinafter called Office bearers) on the recommendation of the
Executive Committee and to announce the results of biennial election of the representatives of the
General Committee on the Executive Committee.
(d) To elect the Honorary Auditor.
(e) To consider, formulate and lay down a general policy relating to any matter concerning the aim, administration, finances and development of the Association either on its own initiative or on a reference from the General Committee and/or Executive Committee.
(f) To consider any by-laws framed by the Executive Committee, or action taken by the Executive
Committee according to Rule XIII(IX).
g) To consider proposals for change of Rule, if any.
(h) Other matters on the agenda.

XVI : MEETINGS: QUORUM

MEETINGS OF THE GENERAL COMMITTEE AND EXECUTIVE COMMITTEE :—
The General Secretary shall convene meetings of the Executive Committee with at least three day's
notice, and meetings of the General Committee with seven days' notice.
In case of emergency, however meetings of the Executive Committee may be called on 24-hours' notice and meetings of the General Committee may similarly be called with 3 days' notice.
The quorum for a meeting of the Executive Committee and that for a General Committee meeting shall be one third each, provided that no rules regarding the quorum shall apply to adjourned meeting or to meetings postponed for want of quorum.
If within one hour of the scheduled time of the meetings, quorum is not available, the meeting shall be held as an adjourned meeting.

XVII. GENERAL MEETINGS OF THE ASSOCIATION.


(a) ANNUAL GENERAL MEETINGS :

(i) The General Secretary shall issue notice of the meeting at least 4 (four) weeks before the meeting.
(ii) Notices of motion, if any, from members must reach the General Secretary at least 2 (two)
weeks before the meeting.
(iii) The final agenda containing the motions, shall be issued at least a week before the meeting.
(iv) No fresh motion shall be moved at the meeting unless allowed by one-third of the members
present.

(b) Special General Meetings of the Association may be called by the General Secretary at any
time with ordinarily 15 (fifteen) days' notice. In such meetings no matter shall be considered other
than that specified in the notice convening the meeting. One third of members shall form the quorum for a General Meeting (Annual General Meeting and Special General Meeting) of the Association, provided that if within one hour of the scheduled time of the meeting quorum is not available, the meeting shall be held as an adjourned meeting.

XVIII. REQUISITION GENERAL MEETING :

(a) On the requisition of at least 200 (two hundred) members representing 25 (twenty five) different units, addressed to the General Secretary in writing and specifying the business to be transacted at such a meeting, a Requisition General Meeting shall be held with at least 15 {fifteen) days' notice within 30 (thirty) days of the receipt of the requisition by the General Secretary. In the event of the meeting not being called as provided above, it shall be competent for the requisitionists to hold a meeting in Calcutta after giving at least 15 (fifteen) days' notice to all members specifying the circumstances in which the meeting is being called.
No business shall be transacted at a Requisition General Meeting other than the business specified in
the requisition.
The resolution passed at such a meeting if carried by at least two thirds majority of the members
present or by at least 100 (one hundred) members, whichever is higher, shall be binding.
(b) REQUISITON MEETING OF THE GENERAL COMMITTEE :
The General Secretary shall hold a meeting with at least
7 (seven) days notice within 15 (fifteen) days of the date of receipt of a requisition signed by not less than 75 (seventy five) members of the General Committee representing at least 10 (ten) Units, stating the special business rendering such a meeting necessary. If the General Secretary fails to convene the meeting within the prescribed time, the requisitionists may themselves call the meeting in Calcutta after giving at least 7 (seven) days' notice to all members of the General Committee.
(c) REQUISITION MEETING OF THE EXECUTIVE COMMITTEE :
The General Secretary shall hold a meeting of the Executive Committee with at least 3 (three)
days' notice, within 7 (seven) days of the date of receipt of a requisition signed by not less than
7 (seven) members of the Executive Committee stating the special business rendering such a
meeting necessary. If the General Secretary fails to convene the Requisition Meeting within the
time prescribed, the requisitionists may themselves call the meeting after giving 3 (three) days' notice to all members of the Executive Committee.
(d) REQUISITION MEETING OF THE DISTRICT COMMITTEE :
The Secretary of the District Committee shall hold a meeting of the said Committee with at least 7
(seven) days' notice within 15 (fifteen) days of the date of receipt of a requisition signed by not less
than one fourth of the total number of members of the District Committee. Copies of the said
requisition are to be sent to the President of the District Committee and to the General Secretary of
the Association. If the Secretary of the District Committee fails to convene the meeting within the
prescribed time, the General Secretary of the Association shall convene the meeting.
(e) At a requisition meeting no business shall be transacted except that specified in the requisition.

XIX. The President, or in his absence one of the Vice-Presidents shall preside at meetings of the
Association or any of its Statutory Committees. In the absence of both the President and the Vice-
Presidents, the meeting shall elect its own Chairman from among the members present.

XX. ELECTIONS

(a) Ordinary Members—Candidates for membership shall be proposed by one and seconded by another member in a prescribed form, and shall be elected by the vote of a majority of members present at a meeting of the Executive Committee, unless he is debarred by the provisions of sub-clause(a) and (c) of Rule (VII), the proposal shall not be considered unless it is accompanied by the Annual subscription.
Provided that no election by Executive Committee will be necessary for existing members, who will
all continue to be members.
(b) HONORARY MEMBERS shall be elected at a General Meeting of the Associaion on the
recommendation of the Executive Committee.
(c) ELECTION BOARD :
There shall be an ELECTION BOARD which will be responsible for conducting elections of the
Association at all levels according to the terms and conditions as provided in this constitution and to
the by-laws prepared by the Executive Committee. The Election Board shall consist of the Officebearers,
e.g. President, 2 Vice-Presidents, Hony. Treasurer and General Secretary (Convener). 3
(three) Members will form the quorum of the meetings of the Election Board. The General Secretary
shall communicate to this Electorate all decisions taken by the Election Board from time to time.
All disputes regarding election(s) shall be sent to the General Secretary within 10 (ten) days of the
election and decisions thereon shall be taken by the Election Board whose decisions shall be binding
on all concerned. No complaint after the date referred hereto before shall be entertained.

XXI. ORDINARY MEMBRES OF THE GENERAL COMMITTEE


The following procedure shall be followed for the election of Ordinary Members of the General
Committee :
(a) The number of representatives to be elected by each constituency for the next term shall be
determined according to the provisions of Rule XI (ii) on the basis of Association members in that
Constituency as have paid their subscriptions for the current year by 31st March.
(b) The General Secretary shall inform the constituency the numbers of representatives it is entitled to have on the General Committee on the above basis and the constituency will elect them
accordingly.
Election of the ordinary Members of the General Committee shall be held on the basis of the system of proportional representation with single transferable vote on and from 1982 (i.e. on the basis of
membership for the year 1980-81 and onwards).
(c) The names of the elected representatives shall reach the office of the Association, together with the
minutes of the meeting held for the election, by such date as may be specified by the General
Secretary, but not later than the 10th January Provided that only those members whose subscriptions
(for the year previous to that for which the election is being held) are not in arrears on the date of
the meeting and all new members duly admitted in accordance with Rule XX(a), shall be eligible to
participate in the voting and to be returned as a General Committee Member.

XXII. REPRESENTATIVES OF ORDINARY MEMBERS OF THE GENERAL COMMITTEE ON THE EXECUTIVE COMMITTEE

(a) The Secretary shall send the full list of Ordinary Members of the General Committee elected in
accordance with Rule XXI to each such member, and invite nominations of election to the
Executive Committee from among these members.
Each name proposed shall be seconded by another member in the Nomination Form issued from the
Association office, which must be returned so as to reach the office within two weeks of the date of issuance thereof ; Provided that no member shall propose or second more than four names for election to Executive Committee.
Provided further that the proposer, the seconder and the [Candidate proposed for election must all be eligible in terms of the provision Cl. (c) of Rule XXI.
(b) The General Secretary shall forward Voting papers [containing the names of all eligible
candidates proposed for election to the Presiding Officer for the electors of the Unit. The convener of the
Primary unit shall act as the Presiding Officer. In the absence of the Convener or his being
otherwise not available for the purpose, the General Secretary of the Association, on behalf of the
Election Board, shall appoint a member of the Association ordinarily from the iUnit as Presiding Officer.
(c) Every member shall have 18 votes, but may give only one vote to any one candidate in the list.
(d) For the purpose of election the qualified electors shall it their votes in person secretly at their
respective units in the presence of the Presiding Officer and shall enclose the voting paper used and
unsigned in a closed envelope.
The Polling Centre shall remain open during the working hours of the respective unit on a date to be
notified by the Election Board of the Association. After the polling is over, , the Presiding Officer shall prepare a statement of the number j of ballot papers received, used and the balance left over. The ballot papers remaining unused along with voters list . shall be packed and sealed. The envelopes containing ballot papers enclosed by the electors shall be packed and sealed separately. The two packets taken together shall be packed and sealed in one large packet and signed by the Presiding Officer and the candidates or their authorised agents. The sealed packet shall be forwarded to the General \ Secretary either by Registered Post or by authorised messenger immediately after the polling is over and not later than the next working day. Sealed packets will be accepted by the General Secretary or his nominee till counting of votes start on the date to be notified by the Election Board earlier within a period not more than 10(ten) days from the date of polling. From the receipt till the despatch the Voting paper shall be kept in the personal custody of the Presiding Officer.
(e) Voting papers failing to comply with these requirements shall be invalid.
(f) In case all the 24 seats in the Executive Committee are not filled as above, the vacancies shall be filled at the Annual General Meeting of the Association.

XXIII. OFFICE BEARERS :

The President of the Association, the Vice-Presidents and the Honorary Treasurer shall be elected at the Annual General Meeting of the Association. The General Secretary shall be elected at the Annual General Meeting on the recommendation of the new Executive Committee. Explanation
For this purpose a meeting will be held of the new members of the Executive Committee elected as under Rule XXII and the outgoing office bearers.
Provided that the General Secretary and the Honorary Treasurer must be resident in Calcutta.
TERM OF OFFICE

XXIV. AJI the office-bearers of the Association as also members of the Executive Committee, members and office bearers of the District Committee and the Conveners of Primary Units shall continue their offices for two years. The General Secretary, the Hony. Treasurer and others shall function till their successors elected in accordance with the Constitution assume office within the specified period. In case of vacancy caused before the expiry of the term, a by-election will be held. The Election Board will decide on such by-elections.
The Executive Committee and the General Secretary will function as such for two years, provided that the new Ordinary Members of the General Committee will participate in the Election of their representatives on the Executive Committee according to rule XXII, and these newly elected Executive Committee Members will function to the extent provided in Rule XXIII for recommending a candidate for election as General Secretary.

FUNDS AND PROPERTY
XXV. The funds of the Association shall comprise :
(a) Membership fees.
(b) Donation and Special Subscriptions.
(c) Sale proceeds of publications and Journals,
(d) Advertisement receipts of the Journal.
XXVI. (a) All funds realised to the credit of the Association shall be deposited in the Post Office, Savings Bank of any Scheduled Bank, approved by the Executive Committee in the name of the Association. The Hony. Treasurer shall operate on these Accounts. Funds of the Association may be spent only for the purpose of the Association. No money shall be withdrawn from these accounts except on the requisition of the General Secretary, i or in his absence, of any person authorised by the Executive i Committee in this behalf and to the extent specified.
(b) Executive Committee shall be empowered to form subcommittees for specific purposes and the
subcommittee i so formed shall function under the overall supervision and guidance of the executive committee.
XXVII. The account shall be audited annually by an Hony. Auditor appointed by the Annual General
Meeting of the Association. He shall not be a member of the General Committee.
XXVIII. No office-bearer or Executive Committee Members of the Association can dispose of the
immovable property of the Association by taking even an unanimous decision. If the Executive Committee in a meeting where at least three-fourth of its members present passes a resolution by at least two-third of the members are present, and voting in such a meeting intending to dispose of the immovable properties of the Association, the General Secretary shall convene a Special General Meeting for the specific purpose and if 60 percent members as in the rolls of the Association attend the said special General Meeting and more than 50 percent of the members present in the meeting approve the decision of the Executive Committee, in that event only the Executive Committee shall dispose of the immovable property of the Association to anyone else.

XIX. ANNUAL CONFERENCE

A Conference of the Association shall be held at least once in every two years, ordinarily in the last week of January, at such place as may be determined on this behalf at the Annual Conference preceding it, or failing that, by the Executive Committee. If the conference is not invited by any constituency by the end of December, it will be held in Calcutta.

XXX. PRESIDENT OF THE CONFERENCE


The outgoing Executive Committee shall prepare a panel of names of distinguished educationists to preside over the Annual Conference. The General Secretary in his capacity as the Secretary of the Conference shall secure consent of one of these selected in order of preference and hence inform the Reception Committee and the Primary Units of the name of the President of the Conference at least two weeks before the Conference is held.
In case none of the persons chosen to preside over the Conference is available, the President of the
Association shall preside over the conference.

XXXI. RECEPTION COMMITTEE

A Reception Committee shall be formed by the constituency or constituencies inviting the Conference at least two months before the date fixed for the Conference, and it may include persons who are not members of the Association, but take interest in education.
It shall be the duty of the Reception Committee to raise funds for defraying the expenses of the
Conference by calling for donations, and by levying, if thought fit, fees for the Reception Committee
Membership, delegation fee from delegates and fees from visitors attending the Conference, to make all necessary arrangements for the reception and accommodation of members, guests and visitors, to arrange for rooms for meeting of the Conference to do propaganda in the press regarding the conference to issue invitation letters, circulate handbills, programme etc, to draw up the programme for the different sessions, public meetings and business meetings of the Association in consultation with the General Secretary of the Association, to elect its own Chairman from among the members of the teaching staff of the Constituency or Constituencies inviting the Conference, Secretary and such other office bearers as it may deem fit for proper conduct of its work provided that the Reception Committee shall be guided in matters of principle and policy by the Executive Committee of the Association.

XXXII. RESOLUTIONS

The Executive Committee shall invite resolution from the constituencies and Reception Committee. The draft resolutions received shall be considered by the Executive Committee which shall have the right to make necessary alterations and corrections of the drafting, to group them together and/ or to form a Comprehensive resolution out of several resolutions of the same line, and to drop such resolutions as are rendered redundant unnecessary for such grouping. The Executive Committee may also draft its own resolutions.

XXXIII. SUBJECTS COMMITTEE

The subjects committee shall consist of all new Members of the General Committee and office-Bearers, all past Presidents and past Chairmen of Receiption Committee, all past Secretaries, present at the Conference.
The subjects Committee shall consider the Resolutions forwarded by the Executive Committee. It may also consider any resolutions withheld by the Executive Committee on the requisition of at least 10 members of the Subjects Committee representing at least four different Colleges, and any new resolutions admitted by the President on the approval of at least One-third of the members of the Subjects Committee present at the meeting. Notice of such resolutions must reach the General Secretary at least two hours before the sitting of the Committee.
Other delegates present in the Conference can participate in the deliberations of the Subjects Committee, but they will not have the right of Voting.

XXXIV. FUNCTIONS OF THE CONFERENCE


(i) To consider resolutions and other matters placed before the conference by the Subjects Committee.
(ii) To consider any amendment of the resolutions as placed by the Subjects Committee of which notice is given to the Secretary of the Conference before the discussion of the Subjects is taken up.
(iii) To take resolutions considered, but not passed by the Subjects Committee, provided that a requisition signed by at least 10 delegates representing at least 4 colleges reaches the Secretary of the Conference at least 2 hours before the sitting of the Conference.
Explanation :
1. The Hony. Secretary of the Association is the Ex-officio Secretary of the Conference.
2. Only members of the Association whose subscriptions are not in arrears can be elected as delegates by the Constituent institutions, or by the Executive committee .
3. Only delegates will be entitled to vote in the Conference. College and University teachers who
are not members of the Association may only participate in the discussions.

XXXV. ALTERATIONS OF MEMORANDUM AND REGULATIONS ETC.

The Alterations of memorandum and Regulations will be made as per the provision of the West Bengal Societies registration Act, 1961.
Any member desiring any change in the Regulations shall send the notice thereof to the Hony. Secretary by the end of year, when it shall be placed before the next Annual General Meeting of the Association with the observations of the Executive Committee.

XXVI. DISSOLUTION

(a) If at any time it is considered advisable by at least two thirds of the total number of members of the Association to dissolve the Association, it shall be so done in the manner provided by the Societies Registration Act, and its properties and available assets shall be given or transferred to some other institution or institutions having objects similar to those of the Association or shall devolve on the Government of West Bengal.

BY-LAWS
1. If any of the Office-bearers or members of the Executive Committee fail to attend four consecutive
meetings of the Committee without sufficient reasons, his seat shall be liable to be declared
vacant by the Executive Committee, which may proceed to fill up the vacancy under Rule XXII.
2. DUTIES OF GENERAL COMMITTEE MEMBERS :
Members of the General Committee provide the link between the central office of the Association
and the constituent units. It would be their duty :
(i) To circulate all notices, bulletins, journals, pamphlets and other papers from the Association office among all members of the Association in the constituency.
(ii) To realise subscription from members, remit the same to the Association office and arrange for
distribution and/or circulation of official receipts thereof.
(iii) To popularise the cause of the Association in their respective constituencies, and enrol new
members.
(iv) To take necessary action in accordance with Association circulars and notices, specially to hold
a meeting of all Association members in the constituency to elect the requisite number of
representatives on the General Committee under Rule XX.
3. Duties of the General secretary :
The duties of the General Secretary shall be :
(a) to prepare the agenda for and issue notices of the meeting of the Association, and its
General Committee and Executive Committee and of the conference.
To Write out the corresponding minutes of the meetings.
To take steps to give effect to the decisions of these meetings.
(b) To carry on the correspondence to the Association and of its committees and sign all letters and papers emanating from the Association and its committees, and to properly file all papers and documents.
(c) To keep proper books of accounts and vouchers, showing all receipts and disbursements made in the course of transacting the business of the Associations.
To be responsible for preparing the draft budget on the advice of the Finance Committee for the
consideration of the Executive Committee and of the Association.
(d) To be the ex-officio Secretary of the conference, and of all sub-committees where conveners are not specially appointed.
(e) To be responsible for the preparation of the Annual Report and the audited statement of Accounts. To perform such duties as may be necessary for furtherance of the objects of the Association, in anticipation of the sanction of the Executive Committee. The General Secretary may delegate any of his functions to the Hony. Jt. Secretaries. PROVIDED THAT The President may direct the General Secretary to call meetings of the Association or its statutory committees whenever necessary, and if the meetings, be not so called by the General secretary, the President may himself call the meetings, or may cause the same to be called by one of the Jt. Secretaries.
PROVIDED ALSO that where the General Secretary is unable or unwilling to discharge any of the above functions, the Executive Committee may delegate any or all of the same to one or both of the
Jt.Secretaries or to any member of the Executive Committee.

4. JOURNAL COMMITTEE

The Executive Committee will frame suitable by-laws for the constitution of a Journal Committee
when necessary.

5. FINANCE COMMITTEE
To aid and advise the General Secretary in the discharge of his financial powers and functions, -there shall be a Finance Committee which shall comprise (i) One of the Vice-Presidents, (ii) The General secretary, (iii) The Treasurer (iv) 5 (five) Members of the Executive Committee other than office-bearers to be elected by the Executive Committee. The General Secretary shall act as Convener. The Finance Committee shall meet periodically, at least 4 times a year, to review the financial position of the Association.


RULES FOR ELECTION OF REPRESENTATIVES OF ORDINARY MEMBERS ON THE GENERAL COMMITTEE

1. The election shall take place at a meeting called for the purpose with at least seven days' notice. The notice of the election meeting is to be displayed on the Notice Board of the staff Room. Copies of the said notice are to be circulated to all the departmental rooms where such rooms exist.
2. Names of the candidates are to be duly proposed and seconded in the election meeting. Those
members whose names appear in the list of members supplied by the Association office are only eligible to participate in the election meeting. A member can propose and second as many names as there are seats. No consent of the candidates is necessary for the purpose.
3. Names of candidates are to be proposed and seconded within half an hour of the time notified for the commencement of the meeting. The total duration of the meeting shall be at least two hours or till polling is over, whichever is earlier.
4. No quoram is necessary for the election meetings.
5. The Convener of the Primary Unit shall act as presiding Officer.
6. In case voting is necessary, the presiding Officer shall arrange for displaying the names of eligible candidates alphabetically with serial "A", "B", "C", etc. prefixed to each name. The Presiding Officer shall also make available to electors the ballot paper for recording their votes in order of preference.
For example, voter may cast his votes thus :
A—B. Guha—2 A—2
B—D. Sen—1 or B—1
C—M. Bose—4 C—4
D—S. Lahiri—3 D—3
and so on.
The Presiding Officer shall, after the polling is over, arrange for counting of votes and shall take the help of as many members as may be deemed necessary.
N. B. For the purpose of counting and other detailed rules, members are requested to refer to the booklet on Proportional Representation, published by the Association. The booklet is being sent to the Units.

 
 
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